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We know that vegetarian food choices have a big impact on people’s lives and the world they live in. Some people who attend Vegfest are already experienced vegetarians, but many, if not most, are beginners or just curious. You can make a real difference in their lives, by providing them with opportunities to try new foods. Vegfest is run entirely by volunteers each year. We need hundreds of volunteers to make it happen. We need help with various roles and shifts during the entire weekend. To show our appreciation, all volunteers will receive:
There will be extra goodies for anyone able to help out on Friday March 28th, or on Sunday evening after the event closes. Who can volunteer? We have lots of different roles, to suit all kinds of people. We need people for most roles throughout Saturday March 29th and Sunday March 30th, and help with set-up all day on Friday March 28th. Take a look at the roles listed below – click on a role for more information – and see which roles work best for you. When you’re ready to sign up, complete our Volunteer Application form.
Food Demonstrator Prepare and serve food samples
Food Stocker Keep tables and membership area stocked
with food Demo Support Support the Food Demonstrators by getting stock, supplies, help and support as needed. Must be 18 years or older, and have volunteered at Vegfest previously. Involves lots of walking, carrying of light loads. Membership bag prep Involves preparing the membership bags to be given out as members join.
Cashier Take cash, check and credit card
payments for food and books
Ticket Sales
Take cash and checks for ticket sales
Greeter/Ticket check Hand out bags and event guides, check tickets
Chefs’ Assistants
Assist guest chefs with preparation for
their cooking demos Outdoor Advertisers Walk around the Seattle Center grounds, to attract people to the event. Great for kids, parents, individuals and groups
Set-up Friday role, helping to set up the
event
Tear-Down Sunday evening role, helping to take down
and pack up everything left Please check our Volunteer FAQ for more information about volunteering at Vegfest, and answers to common questions. When you’re ready to volunteer, complete our Volunteer Application form. If you are the leader of a large group of volunteers, please send an email to volunteer@vegofwa.org and provide a phone number so that we can contact you to discuss the opportunities directly. We’ll look forward to your help in making Vegfest a wonderful success!
Role Descriptions
Available shifts: Saturday 8am-12pm, 10am-2pm, 12-4pm, 2pm-6pm, 4pm-8pm This is the role for which we need the most volunteers, so if you are not sure which role to pick, pick this one! Note: You will need to arrive about 30 minutes before your shift starts (or earlier if starting at 10am), to have time for registration, orientation and to receive your free T-shirt. Shifts that start at 8am will help with delivering food to booths before the event opens. Shifts that end after 6pm will help with cleaning up booths and on Saturday preparing for the next day. In this role, you will be serving samples of food and other products. All products have been generously donated by various manufacturer, brokers, distributors and retailers, so please do your best to present them positively. You should provide samples to anyone interested and encourage them to taste and if they like it, to buy some of the product. You will be assigned to a single booth, serving one or more products. Preparing samples for this event can vary from simple tasks like putting out pre-packaged samples, pouring cups of juice or cutting up snack bars, to more substantial cooking tasks like frying veggie burgers or cooking noodles. Please inform your team leader what level of cooking you feel comfortable with. If you are serving food, you will need to be clean and tidy in appearance, with any long hair tied back. You must wear non-latex gloves which will be provided to you. You will need to familiarize yourself with the products you are serving by reading the packaging, and be willing to talk to attendees about the products. Health and Safety rules are very important to us. You will be given training on health and safety requirements when you arrive. You must be willing to comply with King County Health and Safety rules, and to take instruction from the leaders of this event.
Available shifts: You will be keeping booths and the membership area stocked with food supplies from the refrigeration units. You will need to be able to carry heavy cases of food through a crowded room.
Available shifts: You will support the food demonstrators by fetching whatever they need, including supplies such as sample cups, napkins, gloves and toothpicks, and fetching the Zone Leader for resolving any problems. This role involves a lot of walking, generally with light loads.
Available shifts: You will be putting food give-aways, magazines and envelopes with coupons into tote bags ready for the membership sales volunteers to hand out as new and renewing members join. Cashier
Available shifts: You will take payment in the form of cash, checks or charge cards for books and food items. You will need to be comfortable with handling cash and change, processing credit cards and using a cash register, in a busy environment.
Available shifts: You will collect payment for admissions in the form of cash or checks. The admission price is $5 per ticket for everyone except children 12 and under who are free, so change is easy to calculate. You will be seated in a secure area, with a ticket window to the outside. Greeter/Ticket Check
Available shifts: You will greet attendees as they come in, hand them an event guide, plastic shopping bag and any free give-aways, and check that they have tickets for the right day. You may also need to answer general questions about the event, and be willing to turn away anyone without a ticket.
Available shifts: You will be assisting the chefs in preparing for their cooking demonstrations. This includes basic cooking skills such as washing and chopping fruits or vegetables, cooking over a burner, and cleaning up dishes after each demo. Health and Safety rules are very important to us. You will be given training on health and safety requirements when you arrive. You must be willing to comply with King County Health and Safety rules, and to take instruction from the chefs and volunteer leaders.
Available shifts: You will be walking around the Seattle Center grounds with a signboard and a handful of flyers, answering questions and directing people towards the event. This role is important since many people do not know where to find the Exhibition Hall. This role is ideal for families with young children or disabled volunteers – strollers or wheelchairs can be pushed around the Seattle Center grounds, or you may be stationed at a busy intersection on the grounds in order to attract attention to the event.
Available shifts: You will be unloading food and equipment from trucks and cars, carrying it to the relevant booths, putting out tablecloths, equipment and supplies on each table, putting up pipe and drape, signs and any other tasks needed to set up the event. We need a lot of people to help get this done, so if you are free to help for the whole day, it would really be appreciated. Times are flexible on Friday, so if you would prefer to do your 4 hr shift from 10-2pm for example, please choose 8am – 12 noon but make a note in the Comments section that you will come at 10am.
Extra gifts will be given to volunteers who complete this shift.
Shifts: You will be helping to clean up the event, including packing up all remaining food, and supplies, cleaning and packing cooking equipment, taking down pipe and drape, gathering signs and tablecloths, and loading everything into trucks and cars. If you help on the 4pm-8pm shift, you may be asked to help with food demonstration or some other role until the event closes at 6pm.
A special bag of free goodies will be given to volunteers who complete
this shift. Now that you’ve checked out the volunteer roles, sign up on our Volunteer Application form. |
